Administrative assistant resume
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Key skills for an administrative assistant resume
Terms that job ads ask for and ATS filters look for. Only include the ones you master.
- Calendar management
- Scheduling
- Microsoft Office
- Google Workspace
- Data entry
- Filing and records
- Phone and email support
- Travel arrangements
- Invoicing
- Office supplies
Tips for your administrative assistant resume
- Say the type of office and who you support: a team, a department or several managers.
- List your tasks: scheduling, documents, records, invoices, travel or reception.
- Name your tools: Microsoft Office, Google Workspace, Excel level and any CRM or ERP.
- Add volume: calendars managed, invoices per month or calls per day.
- Mention improvements: new filing systems, templates or processes.
- Include languages if you work with international clients.
Administrative assistant resume summary examples
Adapt these examples with your real details: years of experience, industry, tools and certifications.
Administrative assistant with 6 years of experience supporting a sales department of 20 people. I manage calendars, prepare reports in Excel, process about 400 invoices a month and coordinate travel. I set up a digital filing system that cut the time to find documents in half.
Organized and detail-oriented graduate with experience as a front desk volunteer at a community center, answering phones and managing schedules. Skilled in Word, Excel and Google Workspace. Looking for my first administrative assistant role.
Other job titles
Search for them too and use the one in the job ad on your resume.
- Office assistant
- Administrative coordinator
- Office administrator
- Secretary
- Administrative officer (UK)
- Office manager
How to write an administrative assistant resume step by step
Write a short summary
Three or four lines with your experience, who you support and your tools.
Detail your experience
In “Experience”, add the company, team, tasks and volume.
Add education and certifications
In “Education”, your diploma or degree. In “Certificates”, office software courses.
Highlight your skills
In “Skills”, include software, organization and communication.
Tailor your resume to the job ad and download it
Paste the job ad into Beatjob: the AI improves the wording with the keywords your experience backs up. Then download the PDF.
More resume examples
Frequently asked questions about an administrative assistant resume
What education do administrative assistants need?
High school graduates who are comfortable with word processing and spreadsheet programs usually qualify for entry-level positions. Training on the job usually lasts a few weeks.
What should an entry-level administrative assistant resume include?
Any office, reception or volunteer work, your software skills and your organization and communication skills.
Which software should I list?
The ones you really use: Microsoft Office or Google Workspace, your Excel level and any CRM or accounting software.
Sources
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